| FORM 990, PART VI, SECTION A, LINE 1A |
THE EXECUTIVE COMMITTEE SHALL HAVE ALL THE POWERS OF THE BOARD, EXCEPT THOSE ENUMERATED BELOW, AND SHALL ACT IN LIEU OF THE BOARD BETWEEN SCHEDULED BOARD MEETINGS. ALL ACTIONS TAKEN BY THE EXECUTIVE COMMITTEE SHALL BE APPROVED BY THE BOARD AT ITS NEXT SCHEDULED MEETING. THE EXECUTIVE COMMITTEE IS NOT EMPOWERED TO APPROVE SALARY CHANGES OR NON-BUDGETED EXPENSES ABOVE $5,000. THE EXECUTIVE COMMITTEE CONSISTS OF THE SITTING OFFICERS AND THE IMMEDIATE PAST CHAIRPERSON. |
| FORM 990, PART VI, SECTION A, LINE 6 |
REGULAR VOTING MEMBERSHIP IN THE CONFERENCE IS LIMITED TO THE STATE OFFICER HAVING RESPONSIBILITY FOR THE SUPERVISION OF STATE-CHARTERED BANKING INSTITUTIONS IN EACH STATE, THE DISTRICT OF COLUMBIA, GUAM, PUERTO RICO, AND THE VIRGIN ISLANDS, OR A REPRESENTATIVE DULY DESIGNATED BY SUCH OFFICER WHO IS ALSO AN EMPLOYEE OF THE STATE BANKING DEPARTMENT OF THAT JURISDICTION. THE CONFERENCE'S OTHER CLASSES OF MEMBERSHIP, WHICH INCLUDE STATE-CHARTERED BANKING INSTITUTIONS, STATE BANKERS ASSOCIATIONS, AND ASSOCIATES, DO NOT HAVE AN OFFICIAL VOTE IN ANY MEETING OF THE CONFERENCE AND ARE NOT ELIGIBLE TO HOLD AN ELECTED OFFICE IN THE CONFERENCE. |
| FORM 990, PART VI, SECTION A, LINE 7A |
THE OFFICERS OF THE CSBS BOARD OF DIRECTORS, WHICH INCLUDE THE CHAIRMAN, CHAIRMAN-ELECT, VICE CHAIRMAN, SECRETARY, AND TREASURER, ARE ELECTED BY THE REGULAR VOTING MEMBERSHIP AT THE ANNUAL MEETING OF THE CONFERENCE. ADDITIONALLY, THE REGULAR MEMBERS ARE DIVIDED INTO FIVE GEOGRAPHICAL DISTRICTS AND THEY ELECT A DISTRICT CHAIRMAN AND A DISTRICT VICE CHAIRMAN FROM THE REGULAR MEMBERSHIP IN EACH RESPECTIVE DISTRICT TO REPRESENT THE DISTRICT ON THE CSBS BOARD. |
| FORM 990, PART VI, SECTION A, LINE 7B |
PROPOSALS FOR THE AMENDMENT OR REPEAL OF THE BYLAWS MAY BE MADE BY ANY TEN REGULAR MEMBERS OF THE CONFERENCE BY SUBMITTING A WRITTEN REQUEST SPECIFYING THE CHANGES PROPOSED TO THE CHAIRMAN OF THE BOARD OF DIRECTORS. ALL SUCH PROPOSALS WOULD THEN BE CONSIDERED BY THE MEMBERSHIP AT AN ANNUAL OR SPECIAL MEETING OF THE REGULAR MEMBERS, AND THE BYLAWS COULD BE AMENDED OR REPEALED BY A TWO-THIRDS VOTE OF THE REGULAR MEMBERS OR DULY DESIGNATED REPRESENTATIVES ENROLLED AS ATTENDING THE MEETING. |
| FORM 990, PART VI, SECTION B, LINE 11B |
THE CONFERENCE'S FORM 990 IS THOROUGHLY REVIEWED BY THE MANAGEMENT TEAM BEFORE THE RETURN IS SIGNED AND FILED. THE CONFERENCE ALSO POSTS THE 990 ON THE BOARD'S WEBSITE AND EMAILS THE MEMBERS OF THE BOARD INSTRUCTIONS FOR ACCESSING THE 990. |
| FORM 990, PART VI, SECTION B, LINE 12C |
A REVISED CONFLICT OF INTEREST AND CONFIDENTIALITY POLICY WAS ADOPTED IN SEPTEMBER 2020 COVERING CSBS AND ITS AFFILIATED ORGANIZATIONS. AS PART OF THE POLICY, EACH YEAR ALL CSBS EMPLOYEES, MEMBERS OF THE BOARD OF DIRECTORS, AND MEMBERS OF COMMITTEES WITH GOVERNING BOARD DELEGATED POWERS ARE REQUIRED TO SIGN A STATEMENT THAT THEY HAVE READ AND UNDERSTAND THE POLICY, THAT THEY AGREE TO COMPLY WITH THE POLICY AND DICLOSE ANY POTENTIAL CONFLICTS OF INTEREST. EACH FORM IS REVIEWED BY THE CSBS GENERAL COUNSEL TO DETERMINE IF ANY FINANCIAL INTEREST ARE POTENTIAL CONFLICTS OF INTEREST. POTENTIAL CONFLICTS FOR CSBS EMPLOYEES ARE REVEIWED BY CEO AND IF THE POTENTIAL CONFLICT IS GREATER THAN $5,000, THE CSBS AUDIT COMMITTEE WILL ALSO BE CONSULTED. WHILE EACH POTENTIAL CONFLICT RELATED TO A MEMBER OF THE BOARD OF DIRECTORS OR COMMITTEE WITH GOVERNING BOARD DELEGATED POWERS WILL BE SUBMITTED TO AND REVIEWED BY THE CHAIRMAN OF THE BOARD (OR IN THE CASE WHERE THE CONFLICT INVOLVES THE CHAIRMAN OF THE BOARD, THE VICE CHAIRMAN) OF THE RESPECTIVE ORGANIZATION, THE CEO, AND THE PRESIDENT OF THE RESPECTIVE ORGANIZATION OR AFFILIATE (IF DIFFERENT). |
| FORM 990, PART VI, SECTION B, LINE 15 |
CSBS HAS A FORMAL POLICY STATING THAT THE PROCESS FOR DETERMINING THE COMPENSATION OF ITS OFFICERS AND KEY EMPLOYEES SHALL INCLUDE (1) REVIEW AND APPROVAL BY THE FINANCE, COMPENSATION, AND BENEFITS COMMITTEE OF CSBS, (2) USE OF DATA AS TO COMPARABLE COMPENSATION, AND (3) CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING. THE FINANCE, COMPENSATION AND BENEFITS COMMITTEE OF THE CSBS BOARD OF DIRECTORS HAS BEEN ESTABLISHED IN THE BYLAWS AS A STANDING COMMITTEE, WHICH DEFINES THAT THE COMMITTEE IS RESPONSIBLE FOR REVIEWING THE ANNUAL BUDGET AND ESTABLISHING THE INVESTMENT AND GENERAL COMPENSATION AND BENEFITS POLICIES FOR RECOMMENDATION TO THE BOARD OF DIRECTORS FOR APPROVAL. MEMBERS OF THE EXECUTIVE COMMITTEE CONDUCT AN ANNUAL PERFORMANCE REVIEW OF THE PRESIDENT. |
| FORM 990, PART VI, SECTION C, LINE 19 |
CSBS DOES NOT MAKE ITS AUDITED FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC IN ANY FORM OUTSIDE THE 990. CSBS DOES NOT MAKE ITS GOVERNING DOCUMENTS OR CONFLICT OF INTEREST POLICY PUBLICLY AVAILABLE; HOWEVER, CSBS WOULD CONSIDER ANY REQUESTS RECEIVED FOR SUCH DOCUMENTS. |
| FORM 990, PART IX, LINE 18: |
WE ARE AN ASSOCIATION OF STATE BANKING OFFICIALS AND REIMBURSE THOSE OFFICIALS FROM TIME TO TIME FOR TRAVEL EXPENSES RELATED TO CONDUCT OF REQUIRED DUTIES OF THE ORGANIZATION. |
| FORM 990, PART XII, LINE 2C: |
THE CONFERENCE'S AUDIT REVIEW PROCESS HAS REMAINED UNCHANGED FROM THE PRIOR YEAR. |
Attach to Form 990 or 990-EZ.